Steady LedgerFor solo therapists and practitioners
Tax time without the shoebox of receipts.
Log each payment and bill as it happens. Your monthly totals and a one-page year summary fill themselves in.
A spreadsheet file (.xlsx). Opens in Excel, Numbers and Google Sheets.
Three habits. That's the whole system.
You type in the white cells. Everything shaded is worked out for you.
When you're paid
Add a row: the date, a client reference and the amount. Use a code like C-014, never a name.
When you pay a bill
Add a row and pick a category from the list: room rent, supervision, software, training and more. Rename them to suit.
When your accountant asks
Open the Year summary: total income, total expenses, miles and each category on one page.
| Sheet | What you record | What it works out |
|---|---|---|
| Income | Date, client reference, service, payment method, amount | The month, and a running total |
| Expenses | Date, who you paid, category, note, amount | The month, and a running total |
| Mileage | Date, from, to, purpose, miles, and the rate you use | Total miles and their value at your rate |
| Month by month | Nothing | Income, expenses, what's left over and sessions, January to December |
| Year summary | Nothing | One page of totals, with each expense category's share |
Try it free first
- A real file, not a picture: open it and start typing
- The sample has Income, Expenses and Month by month, with March filled in
- The full workbook adds Mileage, the Year summary and room for 300 rows of each
- Works offline. No account, no subscription, nothing to send us
Free sample
Free one month of made-up data
Download the sample- Format
- .xlsx
- Works in
- Excel, Numbers, Sheets
- Size
- about 11 KB
Questions
Where does my data go?
Nowhere. It's a file on your own computer. This site never sees what you type into it.
Should I put client names in it?
We suggest short references like C-014 instead, so the file holds nothing sensitive if it's ever shared by mistake.
Does it tell me what I can deduct?
No. It keeps your records tidy so the conversation with your accountant is short. The rules are theirs to explain.
Can I change the expense categories?
Yes. They live on the Lists sheet; rename them and the dropdown and the Year summary follow.